Advanced Group

  • Event Coordinator

    Job Locations US-IL-Chicago
    Req No.
    Regular Full-Time
    Advanced Group
  • Overview

    Advanced Group leverages over 30 years of expertise in talent acquisition, staffing, and outsourcing solutions to operate the award-winning Advanced Group family of brands, including Advanced Clinical, Advanced Resources, Advanced RPO, and WunderLand Group. Together, with mastery across professional disciplines and global markets, we’re dedicated to make a difference, every day, for our clients, our candidates, each other, and our communities. Advanced Group’s Shared Services team provides corporate services such as Marketing, Human Resources, Finance & Accounting, IT, and Operations to each of our brands. Our employees are the foundation of our energetic and collaborative environment, where constant learning and service to others take top priority. We seek dynamic, hard-working team members who are inspired to work amongst diverse backgrounds and perspectives. From our altruistic mission to outstanding career development opportunities, there’s no better place to grow your career than Advanced Group.



    • Responsible for the development, coordination, and execution of conference and corporate event activities for Advanced Group companies including but not limited to Advanced Clinical, Advanced Resources, Advanced RPO, WunderLand Group, and Advanced Group.




    • Coordinate conferences, trade shows, and other business-related events from start to finish. Activities include but are not limited to attendee registration, lodging, transportation, booth reservation, and venue selection.
    • Develop and maintain event calendar and planning process.
    • Conduct market research to identify event opportunities and propose new ideas to improve the event planning and implementation process.
    • Coordinate with vendors, exhibitors, and stakeholders (internal and external) throughout event planning.
    • Coordinate logistics for exhibit materials pre– and post-event.
    • Build and adhere to event budget to avoid project overruns.
    • Manage promotional orders for event and business purposes.
    • Assist with conference and venue contract negotiations.
    • Proactively handle any arising issues and troubleshoot any emerging problems related to events, including day-of support.
    • Conduct pre- and post-event evaluations to track key performance areas and identify items to work on for future events.
    • Collaborate with Marketing to promote and publicize events.
    • Assist with managing on-site production for events as necessary.
    • Perform other tasks as the company may from time-to-time reasonably request.



    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



    1. BA or BS degree in Event Management, Marketing, or related field.
    2. Minimum of 3 years of experience in an event planner or project management role.
    3. Familiarity with event registration software (Eventbrite).
    4. Excellent communication and interpersonal skills both in person and by phone.
    5. Ability to build and maintain business relationships with a diverse network of individuals and vendors.
    6. Excellent organization and time management skills.
    7. Ability to manage multiple simultaneous projects.
    8. Self-motivated with strong problem solving skills and a high expectation for quality.
    9. Proficient with Microsoft Outlook, Word, and Excel (or similar).
    10. Experience with writing, photography, and/or social media is a plus.


    • Up to 10% of travel for event support and education.

    What’s in it for you? Advanced Group offers competitive compensation, comprehensive benefits packages, and a flexible work environment designed to help our team members and their families stay healthy, meet their financial goals, and generally thrive in and beyond work. Visit the links below to discover all that Advanced Group has to offer:

    Our Culture:

    Career Development Opportunities:

    Community Programs:

    For a complete list of all of our job openings, please visit Advanced Group’s career site here.


    It is Advanced Group’s practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

    This practice applies to all terms and conditions of employment including, but not limited to, hiring, training, compensation, benefits, promotions, transfers, layoff, Company-sponsored education, social and recreational programs, and treatment on the job.  If you have a disability or handicap and would like




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